Vacancy: Administrator/Front Desk Officer at VANSO

Company: VANSO
Location(s):
Specialization: Administration/ Office/ Operations
Industry: Banking / Financial
Services
Deadline: 11 May, 2015
Job Type: fulltime
Experience: 1-3 year(s)
Courses: Business Administration ,
Public Administration, Public Policy
Job Details
VANSO is a financial technology provider focused
on delivering cutting edge and innovative solutions
in Africa. Through our proprietary payments (MIMO), banking and messaging (VCP) platforms we
deliver highly secure, world class solutions for our clients.
Administrator/Front Desk Officer
POSITION SUMMARY
Reporting to the Head of Resources, the role is primarily responsible for the management of VANSO
office facilities and admin functions. This role will also act as Front Desk Officer.
The position will be charged but not limited with the following responsibilities:
Development of office management manual guide; this will include administrative, front desk and
facilities process and procedures. This is a live document which will constantly be updated as the
department develops and progresses
Supervise and monitor cleaning staff.
Perform clerical duties as required; photocopy, scanning, filing etc.
Assist in setting up of office equipment for meetings/ workshops/seminars
Maintain office files Coordinate repairs to office equipment
Co-ordinate refreshments during meetings, workshops and seminars
Procurement of and monitoring stock level of office materials, stationeries etc. This include being in charge of handling requisition request from staff for items
Ensure the office vicinity is clean at all times.
Develop an office contacts database which will be regularly updated and relationships well maintained.
Answer all incoming calls and handle caller’s inquiries; re-direct calls as appropriate and take adequate messages when required.
Greet, assist and/or direct visitors and the general public.
Incoming and outgoing mail management Schedule appointments and manage the
appointment diary.
Participate in ad-hoc projects and performs other activities as assigned.
Job Requirements
HND/OND or equivalent in Business Administration ,
Public Administration, Public Policy or other such relevant fields
Minimum 1- 3 years in administration, Customer
Service and facilities management.
Excellent use of MS Office Applications such as
Microsoft Word, Microsoft Excel and Microsoft
Access
Excellent Customer care, communication and public
relations skills
Articulate, cordial, hospitable and pleasant
personality
Good telephone etiquette
Good people management and interpersonal skills
Ability to remain calm under pressure, Logical and
Analytical, Integrity, Organized, Accurate and pays attention to detail
Ability to work well within a team, towards a shared goal
Ability to work under pressure, grappling with multiple tasks.
Creative in looking for and suggesting improvements
Ability to convey factual information clearly and accurately
Self-motivated
COMPENSATION
Compensation and benefits for the role is highly
attractive and competitive.
ADDITIONAL INFORMATION
We make it a point to review all application received and contact those we want to speak to further
within 10 calendar days. With that in mind, if we are interested in a further discussion, you will hear from us again within 10 calendar days from the date of your application submission. Click here to apply